Guidelines for Documenting Learning Disabilities
UNIVERSITY OF CALIFORNIA
PRACTICES FOR THE DOCUMENTATION AND ACCOMMODATION OF
STUDENTS WITH LEARNING DISABILITIES – REVISED
Federal and State law and University of California policies require the University to provide reasonable accommodation in its academic programs to qualified students with disabilities, including students with learning disabilities.
The University is committed to providing reasonable accommodations appropriate to the nature and severity of the individual’s documented learning disability in all academic programs, services, and activities.
University of California students with learning disabilities typically have average to superior ability, yet experience marked difficulty in one or more academic areas as a result of a significant information processing disorder. To be considered a disability that warrants accommodations, the disorder must limit a major life activity.
I. DOCUMENTATION OF LEARNING DISABILITIES
It is the responsibility of each student who requests services from the University of California to provide a comprehensive written evaluation of his or her learning disability. To verify the student's eligibility under Federal, State, and University mandates and to document his/her need for reasonable accommodations and support services, this evaluation must demonstrate fulfillment of the following requirements:
A. Testing Must Be Comprehensive
It is not acceptable to administer only one test in making a diagnosis. The domains to be addressed must include, but are not limited to, the following:
The Wechsler Adult Intelligence Scale (WAIS-IV) with scaled scores and percentiles and/or the Woodcock–Johnson Psycho–Educational Battery (WJ-III): Tests of Cognitive Abilities (with standard scores and percentiles) are acceptable
The student's current levels of functioning in reading, mathematics, and written language must be assessed under timed and untimed conditions to corroborate underachievement in specific academic areas. Acceptable instruments include: (a) the Woodcock–Johnson Psycho–Educational Battery: Tests of Achievement (WJ-III) including academic fluency tests or (b) the Wechsler Individual Achievement Test III and (c) specific achievement tests such as the Nelson–Denny Reading Test (NDRT), or the Woodcock Reading Mastery Tests–Revised. (The Wide Range Achievement Test (WRAT-3) is not a comprehensive measure of achievement and, therefore, is not suitable by itself.) Additional formal and informal tests, as well as observations, may be integrated with the above assessments to assist in determining the presence of a learning disability and differentiating from co-existing disorders.
3. Information Processing
Specific areas of information processing (for example, short- and long-term memory, reasoning, sequential memory, auditory and visual processing, processing speed, pragmatic expressive and receptive language and attention) are areas which should be considered. Suitable instruments include: the WAIS–IV; the cognitive portion of the (WJ–III); the Wechsler Memory Scale (WMS–IV); the Comprehensive Test of Phonological Processing; or the Learning Efficiency Test-II, designed to assist in corroborating the existence of processing disorders as identified by the WAIS–IV or the WJ–III, Tests of Cognitive Abilities, are recommended.
B. Test Instruments
The test instruments used to determine eligibility must be statistically valid and reliable, and standardized with age-appropriate norms.
C. Test Score Data
Test score data must be included in the diagnostic reports to document the basis of the diagnosis. Test data must be reported in standard scores and percentiles based on national norms. Additionally, diagnosing professionals are required to report standard scores using age norms when available (as they are for the WJ-III).
D. Testing Must Be Current
Reasonably current documentation is needed to enable staff to determine the current functional limitations requiring reasonable accommodations and support services in the academic setting. Written reports must include the date of testing. The appropriateness of documentation will be determined by a Disabilities Specialist, the Disabilities Services Director, or other qualified staff member designated by the Disability Services Director. Additional testing may be required to determine the most appropriate accommodation(s).
E. Diagnosing Professionals
The professional(s) conducting the assessment and rendering diagnoses of specific learning disabilities must be qualified to do so. Qualified professionals include licensed educational or clinical psychologists, credentialed school psychologists, learning disabilities specialists, and speech and language pathologists. These professionals must have expertise in learning disabilities, training in administering the tests used, and be experienced in working with adults. The diagnosing professional's name, title, signature and license number (if applicable) must be included on letterhead stationery.
F. Intake History and Presenting Concerns
A written summary of the student's educational, medical, and family histories, and presenting concerns that may relate to learning disabilities, must be included in the diagnostic report. This summary should demonstrate that the student's difficulties in acquiring and using various academic skills are not the result of other factors such as educational under-preparation, sensory impairment, serious emotional disturbance, cultural differences, or insufficient instruction, but, indeed, point to a lifelong history of learning difficulties.
G. Written Report
The reports must describe the testing procedures, the instruments used to assess the individual, and interpretation of the test results related to the behavioral observations and intake history. The diagnosing professional is encouraged to use direct language in the written report, including whether a learning disability is confirmed or ruled out.
Finally, there must be clear and specific evidence and identification of the student's learning disability. Individual learning or processing differences do not, by themselves, constitute a learning disability. The determination of a learning disability should be based on: (a) an educational history, (b) behavioral observations, and (c) significant cognitive processing deficit and clearly marked impact on one or more areas of achievement To establish eligibility for accommodations under state and federal law, the documentation must show current (See Section D, Pg. 3) functional limitations imposed by the learning disability in the academic setting, and evidence that the learning disability limits a major life activity.
II. ACADEMIC ACCOMMODATIONS AND SUPPORT SERVICES
University academic accommodations and support services are not intended to remediate but are to provide students equal access by reducing the negative impact of their disabilities.
"Remediation" is defined as instruction in basic skills not acquired earlier in the educational process (for example, basic spelling), while "accommodation" refers to the provision of services that ensure equal access to a student with a learning disability (e.g., providing extended examination time for a student who processes information more slowly than other students because of a learning disability).
Academic accommodations and support services are determined on an individual basis. Each accommodation is based on functional limitations as identified in the documentation and is designed to meet a student's needs without fundamentally altering the nature of the student's instructional program(s) or altering any directly related licensing requirement.
It is the responsibility of a Learning Disabilities Specialist, the Program Director, or other staff member designated by the Director to determine appropriate accommodations and services. This determination will be made following an intake interview conducted by a Disabilities Specialist or the Disability Services Director with the student, reviewing the information furnished by the diagnosing professional(s) and the students’ requests. There must be an illustrated connection between the impact of disability, the described barrier and the accommodation request. If there is not appropriate and sufficient evidence on which to base decisions concerning accommodations and services for a student with a learning disability, the student may be referred for additional assessments (e.g. tests of intelligence, cognition/information processing, and academic achievement).
Each campus has procedures for resolving complaints or grievances regarding the provision of academic accommodations and support services.
For more information at UC Riverside, contact:
Student Special Services
Services for Students with Disabilities
125 Costo Hall